Administration/Special Events Volunteers
CASA always appreciates help with office administrative duties,
including various mailings, data entry, and filing. You
can also help staff with exciting fundraising events and
committees,
such as the annual "Light of Hope" Breakfast.
These events are always in need of enthusiastic committee
members,
as well. Get to know the CASA staff and be a part of these
essential efforts that sustain the CASA programs.
No special skills are required. Administrative volunteers
can volunteer on a regular or "as needed" basis.
Just let us know when you are available.
Professional Services Volunteers
CASA greatly appreciates professional services donated to
help enhance its programs. Current volunteers donate legal,
graphic
design, printing, real estate, public relations, artistic,
and various other types of services, which have helped
to support CASA in many ways.
Professional Volunteers can work on a single project or on
an on-going basis.
If you are willing to donate some of your time and experience,
please call the Volunteer Director at 719-447-9898 ext. 1008
or send us an email.
2008 Light of Hope Volunteer Opportunities
Event “Check-In” Receptionist
On the day of the event CASA needs volunteers to assist with the “check-in” process of all attendees. This would require you to man the check-in desk and confirm names from the attendee lists provided and to handle any un-registered guests. Informing attendees of their table assignment, Table Captain Name, and other general information as required. Training will be provided the day prior to the event. Volunteers are required for breakfast and/or lunch. Times for Breakfast are 6:45am to approximately 8:45am; and for luncheon 11:45am to 1:45pm.
Event Greeter
Act as a “greeter” to incoming attendees and other guests on the day of the event. This may require you to stand in the hallway, ballroom, or other location to help direct traffic to the “Check-In” registration tables, dining tables, childcare room, or other, and to answer any questions that Light of Hope attendees/guests may have. Training will be provided the day prior to the event. Volunteers are required for breakfast and/or lunch. Times for Breakfast are 6:45am to approximately 8:45am; and for luncheon 11:45am to 1:45pm.
Event Set-up
Volunteers needed to help with the set-up of tables, chairs, centerpieces and programs the night before the event (time still pending) and the day of the event between breakfast and luncheon. For the day before the event time will be know approximately two weeks before the 25th and you would be notified at that time. For set-up between meals we would need volunteers there around 10:30-11:00am for approximately 1 hour.
Sponsor
The Light of Hope Event is free to attendees; therefore, we are in need of sponsorship dollars to offset the cost of the meals, etc. As a sponsor you will be entitled to various sponsorship marketing packages.
Table Captain
CASA Light of Hope Breakfast/Luncheon
7:30- 8:30 a.m. and 12:30-1:30 p.m.
Friday, April 25, 2008
GOAL: To fill a table of 12, including you, with guests who want to learn more about CASA and are willing to consider making a contribution to support CASA’s work in the Pikes Peak Region.
TASKS: Make a list of friends and/or business associates who might have an interest in CASA and its mission to reduce child abuse by helping the courts better serve child victims of abuse, neglect or domestic conflict.
Eight weeks before:
- Invite your guests, by telephone or in person. (sample script will be in your table captain welcome packet
- As soon as someone accepts your invitation, mail them a personal confirmation/thank you note on the note cards that will be in your table captain welcome packet.
- Email, fax, or hand-deliver a list of your confirmed guests on the Guest List form to the CASA office no later than April 3, 2008.
Note: for people you invite but cannot attend, please submit their names and addresses to CASA separately. We would like to send them materials about our program.
One week before:
- Call each of your guests to remind them about the breakfast and confirm time, location, parking, etc.
- If anyone cannot attend, call the CASA office to let us know, and try to refill their seat.
Day of Event:
- Arriveat least 30 minutes early to pick up your packet, find your table (table number will be on your nametag and on your packet), and welcome your guests. There will be a special table marked ‘Table Captain Sign In’ where you can collect your packet and name tags. Please let staff know if anyone is not coming at that time.
- Greet your guests as they arrive at your table, give them their nametag from your packet, and record who is in attendance at your table.
- Give directions to the restrooms and check with your guests for any food allergies (if there are any, please notify your server ASAP)
- As the breakfast begins, encourage dialogue about what your guests know and like about CASA, if they have been involved before, etc.
- Near the end of the program, the speaker will let you know when to pass out the pledge cards, envelopes and pens from your packet. Please wait for these instructions.
- Fill out a pledge card yourself, and put it in the envelope and in your packet. Collect the other completed pledge cards at the end of the event and put them in the packet envelope.
- Return your packet to the volunteers standing at the door as you leave.
To volunteer for any of the Light of Hope opportunities listed above, contact Karri Baker at 447-9898, ext. 1006.
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