Job Openings

CASA is committed to equal opportunity employment and does not discriminate against employees or applicants because of age, race, color, creed, ethnicity, national origin, religion, gender, sexual orientation, gender expression, disability, genetic information, veteran or marital status, or any other basis prohibited by law.

 

Fund Development Administrative Coordinator

Full-Time, 40/hrs./wk., Non-exempt

 

REPORTING RELATIONSHIP:

Reports to Fund Development Director

SUMMARY OF RESPONSIBILITIES:

Responsible for providing administrative, reporting, invoicing, Bloomerang donor database management, and donation processing support to the Fund Development department.  Position works closely with the Fund Development Director (FDD), Fund Development Team, and Executive Director (ED).

QUALIFICATIONS:

    • High School graduate
    • Experience in donor administration or similar
    • Database experience
    • Computer proficient (MS Office)
    • Grant management skills
    • Customer service expertise skills
    • Ability to maintain a high degree of confidentiality

COMPETENCIES:

      • Ability to prioritize and complete multiple tasks to meet deadlines
      • Ability to grasp the big picture while giving attention to details
      • Ability to show initiative in troubleshooting and problem solving
      • Ability to simplify projects
      • Excellent writing skills and computer proficiency
      • Critical thinking abilities
      • Knowledge of fund development processes
      • Experience working in inclusive and diverse environments
      • Excellent people skills in person and by phone

GENERAL PERFORMANCE STANDARDS

Although each employee is expected to meet the requirements of their job description, employees of CASA are also expected to maintain high standards of productivity, cooperation, attendance, efficiency, and economy in their work.  Work habits, behavior, attendance, performance results, productivity, policy adherence, or any other relevant factors of an employee must be maintained at appropriate standards.  All employees are responsible for promoting CASA in the community when appropriate to increase awareness, recruit volunteers, and gain additional financial support.

PHYSICAL REQUIREMENTS AND FREQUENCY:

      • Requires the use of office equipment, such as computer terminals, telephones, copiers, check processing, fax machines, etc.
      • Requires corrected vision/hearing to normal range
      • Requires eye-hand coordination and manual dexterity
      • Requires prolonged sitting and/or standing

CRITICAL TIMES OF PRESSURE:

      • Completion of projects in a timely manner
      • Weeknight and weekend commitments when necessary
      • Monthly and quarterly invoicing
      • Special campaigns, Light of Hope fundraising events in the fall and spring, Night of Hope, and CASA’s Fore the Kids Golf Tournament
      • Preparation for and assistance during annual financial audit and annual report

ESSENTIAL JOB FUNCTIONS:

Provide administrative and other support to the Fund Development Department to include, but not limited to, the following:

  • Creating, copying, and distribution of correspondence including donor letters, pledge letters, tax credits, thank you notes, and other documentation.
  • Pull lists from database and assists with donor research, letters of inquiry, proposal letters and grants, as needed.
  • Acquire and maintain a high level of database knowledge, and assist Fund Development Team as required.
  • Assist with fund development reports, projects, events, and mailings, as assigned.

Coordinate and complete reporting, grant monitoring, including but not limited to:

  • Invoice grantors monthly, quarterly, or annually as necessary. To include collection of timesheets and paystubs, calculation of specific salary and fringe amounts based on the grant, and input into specific spreadsheets/grant portals.
  • Allow enough time to prepare and ensure invoices are submitted by monthly/quarterly due dates.
  • Process mailed check or automated grant payments.
  • Tracking of grant timeline, to include, start of contract and end of contract, as well as any new point of contact. File all required documentation accordingly.

Responsible for maintaining the fund development donor files to include, but not limited to, the following:

  • Input all donations and donor activities into the database.
  • Process all donations, prepare deposits, prepare reports for accountant for monthly close out and reconciliation.
  • Invoice outstanding pledges (pledge tracking/receivables), follow write-off procedures and meet with Fund Development Director monthly to determine next steps for unpaid balances.
  • Monitor, record, and maintain Circle of Impact pledges/donations, and provide updates to the Fund Development Director monthly.
  • Produce selective mailing lists based on constituency and other variable criteria.
  • Coordinate the processing of credit card and ACH payments on a monthly and as needed basis.

Work with the Fund Development Director, Executive Director, and Communication Manager to facilitate stewardship activities as needed, including, but not limited to:

  • Tracking and recording Business Partner benefits, sending reminders/ticklers, and scheduling.
  • Monitor, and coordinate completion of donor stewardship activities following the Donor Stewardship Plan as required by Fund Development Director.
  • Send lists of donation amounts, and donors contact information to Fund Development Director and Executive Director after donations are processed.

Miscellaneous to include, but not limited to, the following:

  • Keep Fund Development Director and Executive Director apprised of issues or concerns relevant to grant funding, donation processing, and stewardship activities.
  • Participate in FD Strategic Planning Process on an annual basis.
  • Assist with fundraising events as assigned.
  • Cover the front desk in rotation with the Fund Development Team.
  • All other duties as assigned by Fund Development Director.

Salary Range – $32,864 – $47,170

Please submit your resume with a cover letter to deer@casappr.org by noon on Wednesday, August 13. CASA is an EOE/Drug Free Workplace